Radiation Oncology Manager

Austin, TX
Full Time
Manager/Supervisor
About Urology Austin
Urology Austin is a leading specialty practice dedicated to delivering high-quality, patient-centered care across Central Texas. With a comprehensive team that includes urologists, advanced practice providers, and radiation oncology specialists, we provide advanced treatments, innovative therapies, and compassionate support to our patients. We are seeking a skilled and proactive Manager of Radiation Oncology Clinics to oversee the daily operations of our radiation oncology departments. This key leadership role will ensure seamless clinic performance by guiding staff, optimizing patient access, maintaining compliance, and supporting long-term growth and operational excellence.

Position Summary
The Manager of Radiation Oncology Clinics is responsible for the administrative and clinical management of Urology Austin’s radiation oncology sites. This role oversees personnel, facilities, workflows, and patient services to ensure safe, efficient, and compassionate care delivery. The Manager collaborates closely with physicians, medical physicists, and clinical leadership to maintain high standards of quality, compliance, and service. By managing operations, leading staff, and streamlining processes, this position plays a critical role in advancing Urology Austin’s mission to deliver exceptional specialty care.

Reporting to this Position: Radiation Oncology employees such as Radiation Therapists, Patient Service Representatives, and Nursing Staff

Qualifications
  • Bachelor’s degree in healthcare administration, business, or related field.
  • Minimum 5 years of progressive management experience in radiation oncology or a comparable healthcare setting.
  • Certification in Radiation Oncology or a related field (e.g., ABR, ARRT) preferred.
  • Proven ability to lead multidisciplinary teams, including clinical and administrative staff.
  • Strong knowledge of radiation oncology operations, regulatory compliance, and accreditation standards (ACR, AAPM).
  • Experience managing budgets, reviewing financial reports, and controlling operational costs.
  • Familiarity with electronic health record (EHR) systems and practice management software; experience with Varian/Aria preferred.
  • Excellent verbal and written communication, interpersonal, and problem-solving skills.
  • Ability to coordinate facility operations, including equipment maintenance, service contracts, and safety compliance.
Essential Job Duties
  • Oversee hiring, onboarding, scheduling, payroll, and performance management for Patient Service Representatives (PSRs), nursing staff, and Radiation Therapists.
  • Conduct annual performance reviews and foster a positive, collaborative team culture.
  • Arrange locum tenens coverage for radiation oncologist PTO using existing contracts.
  • Manage daily clinic operations, including patient scheduling, flow, and resource allocation.
  • Coordinate preventative maintenance and service for radiation oncology equipment (e.g., chillers, HVAC, CT scanners, injectors, Varian/GE systems).
  • Oversee facility services such as landscaping, housekeeping, building alarms, and annual fire alarm testing.
  • Manage supply ordering and inventory for administrative, nursing, housekeeping, and patient supplies.
  • Partner with the Medical Physicist to review and approve large equipment invoices.
  • Ensure compliance with all local, state, and federal regulations, as well as accreditation standards (e.g., ACR, AAPM).
  • Monitor clinical quality controls, including refrigerator temperature logs and Clinitech laboratory reporting.
  • Generate weekly reports on care volumes, referral activity, and operational metrics.
  • Collaborate with the Clinical Informatics Manager on system integration between Verdigm and Varian/Aria software.
  • Partner with IT and vendors to optimize workflows, resolve missed encounters, and support system upgrades.
  • Coordinate with urology clinics for treatment-related procedures, such as prostate spacers.
  • Respond promptly and professionally to patient and family service concerns.
  • Manage the clinic’s reputation by responding to social media and online reviews.
  • Other duties as assigned.
Benefits Package
Urology Austin offers a competitive benefits package designed to support your health, well-being, and future. Eligible employees receive:
  • Competitive pay
  • Medical, dental, and vision insurance
  • 401(k) with employer match and profit sharing
  • Paid time off and Paid holidays
  • Employer covered short- and long-term disability coverage
  • Life insurance and flexible spending accounts
  • No weekends or holiday shifts
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